Cash handling
- Overview
- Responsibilities of supervisors
- Risk assessment
- Training requirements
- Support at UTS
- Resources
Overview
Cash handling includes the:
- collection and transportation of cash,
- storage and distribution of petty cash, and
- receipt of cash at events.
The risks involved with cash handling need to be assessed and managed, and UTS provides a variety of means for faculties and units to eliminate or reduce these risks.
For areas where cash is still required::
- a formal risk assessment of all petty cash handling and cash operations needs to be carried out, and
- undertaking robbery safety training is mandatory for all UTS staff handling cash.
Responsibilities of supervisors
Supervisors of staff who handle cash are responsible for ensuring that risk assessments have been documented for cash handling tasks, and that staff are trained in Financial Services Unit (FSU) and local cash handling procedures for the task they are required to carry out and in how to react in the event of a robbery.
Risk assessments and UTS Security Services
UTS petty cash procedures task UTS Security Services with carrying out risk assessments in consultation with the cash handlers in each area.
If you are unclear as to how often you or your staff need training, please consult the cash handling risk management form and liaise with UTS Security Services.
The UTS Financial Services Unit provide full details of the UTS petty cash procedures including associated documentation and forms.
Training requirements
Staff (including casual staff who are being asked to take on the role) who are required to handle cash as part of their job role must undertake robbery safety training:
- Initially when they take on cash handling tasks, and then at least:
- once a year
if they have cash in transit duties / escort staff involved in cash in transit (most likely to be security staff, but may well include UTS support staff)
this annual requirement for staff involved in cash in transit is in line with the WorkCover NSW - Cash in transit: Code of practice (opens an external site), - every two years
if they handle money in a space open to the public within UTS campus e.g. cashier's office, student shows where tickets can be paid for in cash, events where UTS merchandise is being sold in a public setting and items may be purchased in cash
this is based on security staff being present at public events, and - every four years
if staff only have a petty cash box which is kept in an office or other work area not openly accessible to the public.
- once a year
Support at UTS
Contact:
- UTS: Security for assistance with risk assessments.
- UTS: Financial services for access to online robbery safety training.
Resources
UTS resources
UTS: Financial services provide further details on:
External resources
WorkCover Authority of NSW
- Armed hold-ups and cash handling: Guide (opens an external site)
- Managing the risk of robbery and violence in convenience stores and newsagencies: Factsheet (opens an external site)
- Cash in transit: Code of practice (opens an external site)
Robbery safety training
Target audience
This training is mandatory for all UTS staff handling cash as part of their job role.
Major learning outcomes
Participants will be able to:
- understand the aims and motives of a robber, so that participants understand the need for an appropriate and safe response,
- develop techniques for dealing with the emotions arising in a robbery,
- develop safety response skills, and
- understand what actions need to be taken after a robbery.
Session duration
45-75 minutes - online training to be completed at appropriate rate for trainee.
Booking
Contact Harvinder Singh in the Financial Services Unit on 9514 7885.
